Customisable scheduling
Define appointment types, durations, availability windows, and booking rules. Rolling templates apply your standard week automatically.
Your schedule, your rules. Simplified for your entire team.
A fully customisable medical agenda that adapts to your habits — not the other way around. Manage appointments, coordinate your team, and reduce no-shows.
the problem
Scheduling chaos is slowing your practice down.
Paper agendas, phone tag with patients, double bookings, last-minute cancellations that leave gaps in your day. Your staff spends more time managing the schedule than supporting patients.
And when your practice grows — multiple practitioners, multiple locations — the coordination headaches multiply.
our solution
-70%
reduction in no-shows with automated reminders
24/7
online booking available to your patients
key features
Everything your practice needs.
Multi-site & team scheduling
Shared calendars across practitioners and locations. View side-by-side schedules and coordinate in real time.
Automated reminders
Reduce no-shows by up to 70% with SMS and email reminders. Customise timing and message per visit type.
Resource management
Link rooms, equipment, and assistants to appointment types. An MRI booking automatically reserves the MRI machine.
Access from any device
Use your agenda from computer, tablet, or smartphone. Your schedule is always with you, wherever you are.
Team access & roles
Shares predefined info: hours, preparation, emergency protocol. Your rules, applied automatically.
smart scheduling
Beyond basic booking: tools that save hours every week.
- Rolling templates for recurring weekly schedules
- Customisable reasons of visit with time rules
- Home visit time slots
- Referred patients from colleagues
how it works
Set up once, run smoothly every day.
01
Configure your schedule
Define appointment types, durations, availability, and booking rules to match your workflow.
02
Patients book online or your team books manually
24/7 self-service for patients. Your secretary can also create and manage appointments.
03
Automated reminders reduce no-shows
SMS and email reminders sent automatically. Customise timing and message per visit type.
04
Your day runs smoothly
Virtual waiting room, real-time sync, and clear overview of your entire practice schedule.
trusted by practitioners
Join thousands of practitioners.
“After 28 years working with a traditional paper agenda, I switched to Doctena in 2019. This allows patients to book their appointments 24/7. Doctena gives us more time for our patients in our group practice. Highly recommended!”
“I couldn’t do without Doctena’s online agenda anymore, it saves me a lot of administrative work. Moreover, I can often start an appointment better prepared because many patients have already briefly described the reason for the consultation when booking.”
doctena pro ecosystem
Better together.
The Online Agenda integrates seamlessly with other Doctena Pro tools for complete practice management.
Patient Portal
Online booking portal for your patients. Increased visibility and reputation through reviews.
Explore Patient Portal NEW 
Virtual Assistant
AI-powered call management 24/7 with automatic appointment booking directly in your agenda.
Explore the Virtual AssistantWorks with your existing medical software
- Compatible with major EMD systems
- Embed booking directly on your website
- Video consultation built in
- Secure online payment option
Easy switch from another system
Switching to Doctena is simple and fully supported. Our onboarding team guides you through the entire transition — agenda setup, configuration, and hands-on support tailored to your practice.
No technical expertise required. The goal is to make the transition smooth, fast, and stress-free.
faq
Your questions, answered.
Can I switch to the Doctena agenda from another scheduling system?
Yes. Switching is simple and fully supported. Our onboarding team guides you through the entire transition — agenda setup, configuration, and hands-on support tailored to your practice. No technical expertise is required, and your team can usually start working with the new agenda within days.
Does the online agenda work for group practices with several practitioners or locations?
Yes. The agenda is built for multi-practitioner and multi-location practices. Each practitioner keeps their own calendar with individual appointment types and booking rules, while your team views schedules side by side and coordinates in real time. Patients choose the practitioner and the location that suit them when booking.
Can I customise the appointment reminders patients receive?
Yes. SMS and email reminders are sent automatically, and you control both the timing and the message per visit type. Reminders can carry your practice's instructions — preparation, documents to bring — and reduce no-shows by up to 70%.
Is the agenda compatible with my medical software?
Doctena connects with the major EMD and practice-management systems, so your agenda, billing, and patient records stay in sync without double entry. If you use software we don't integrate with yet, our team will review the options with you during onboarding.
On which devices can I use the online agenda?
On all of them. The agenda runs in the browser on your computer and tablet, and the Doctena Pro app brings your full schedule to your smartphone. Changes sync in real time across devices, so your team always sees the same up-to-date calendar.